administrative assistant

City : Montréal

Province / State : Quebec

Job description :

We are looking for an Administrative Assistant for our client, a major player in the tourism industry in Montreal. Reporting directly to the Vice President, as Administrative Assistant you will play a key role in supporting activities, ensuring the smooth running of the department and promoting effective collaboration between the various teams. 

Responsibilities : 

• Manage the Vice-President's agenda. 
• Email management, filtering, prioritizing and processing. 
• Organize business travel and reservations. 
• Manage expense accounts and process invoices. 
• Coordination of guests and tickets for industry events. 
• Scheduling external and internal committee meetings. 
• Preparation of meeting minutes as required. 
• Follow-up on signatures and files with managers. 
• Manage relations with partners, media and other department contacts. 
• Organize department activities and update contact database. 

Skills and qualifications :

• Degree in office technology, administration or related field. 
• More than 3 years experience in a similar position. 
• Advanced knowledge of Microsoft Office suite. 
• Excellent command of spoken and written French, adequate knowledge of English. 
• Strong oral and written communication skills, attention to detail. 
• Strong interpersonal skills. 
• Ability to work independently, meet multiple deadlines and demonstrate initiative, listening skills and adaptability. 

If you are ready to take on this leadership role, please contact Claire Gonzalvez at 514-288-1500 #503. You can also send your cover letter and resume to cgonzalvez@exotalent.ca, indicating the job title in the subject line of your email.

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